NOTICE OF THE ANNUAL GENERAL BODY MEETING

December 15, 11:00am, WET - 11:00am, WET

NOTICE OF THE ANNUAL GENERAL BODY MEETING

Sub: Notice of the 7th Annual General Body Meeting of the Members to be held on January 5th, 2018.

Notice is hereby given for the 7th Annual General Body Meeting of the Members of HIMSS Asia Pacific India Society to be held at 06:00 P.M. on Friday, January 5, 2018 at Dialogues Café, Koramangala, Bangalore, to consider there at the business as per the following agenda.

You are requested to make it convenient to attend the meeting.

A copy of the agenda of the business which are to be transacted at the said meeting is enclosed for your reference and information.

Thank You

For HIMSS Asia Pacific India Society

_______________________________

Nitiraj Gandhi
Joint Secretary
Columbia Asia Hospitals Pvt Ltd Management Office India, The Icon, 2nd Floor, #8, 80 Feet Road, HAL III Stage, Indiranagar, Bangalore- 560075

 

ANNEXURE I:

AGENDA FOR THE ANNUAL GENERAL BODY MEETING

AGENDA OF THE 7TH ANNUAL GENERAL MEETING OF THE MEMBERS OF HIMSS ASIA PACIFIC INDIA SOCIETY TO BE HELD AT 06:00 P.M. ON FRIDAY, JANUARY 5, 2018 AT DIALOGUES CAFÉ, KORAMANGALA, BANGALORE

1. Welcome by the Chairperson.

2. Presentation and approval of the Audited Annual Accounts of the year 2016-2017

3. Presentation and approval of the Auditor’s report for the financial year 2016-2017.

4. Taking Note and approval of list of managing committee members.

5. Taking note of Future Prospects

6. Change in Authorised Signatories to Society Savings account with HDFC Bank

7. Appointment of MNRS & Associates as Compliance Team

8. Shifting of Registered Office of the Society within Local Limits

9. Any other matter raised in accordance with the bye-laws with the permission of the Chair.

10. Vote of Thanks

For HIMSS Asia Pacific India Society

_____________________________

Nitiraj Gandhi
Joint Secretary
Columbia Asia Hospitals Pvt Ltd Management Office India, The Icon, 2nd Floor, #8, 80 Feet Road, HAL III Stage, Indiranagar, Bangalore- 560075

Place: Bangalore
Date: December 15, 2017

ANNEXURE II: NOTES TO AGENDA ITEMS

1. WELCOME BY THE CHAIRPERSON

The Chairperson welcomed the members to the Annual General Body Meeting of the Society.

  1. NOTICE CONVENING THE ANNUAL GENERAL BODY MEETING

    With the consent of the members, the Chairperson read the Notice sent to the members calling Annual General Body Meeting of the Society along with the Auditors’ Report.

  2. PRESENTATION AND APPROVAL OF THE AUDITED ANNUAL ACCOUNTS FOR THE FY 2016-2017

    The Board is required to consider and approve the draft financial statements of the Body for the Financial Year ended March 31, 2017 before they are signed by the members on behalf of the Body. Thereafter, the same has to be submitted to the Statutory Auditors of the Society for their Independent Report there on.

    DRAFT RESOLUTION:

    “RESOLVED THAT the draft annual financial statements which includes balance sheet as at March 31, 2017, cash flow statement, if any and the statement of profit & loss for the financial year ended March 31, 2017 together with the schedules and notes appended thereto, be and are hereby approved and any two Members of the Society, be and are hereby authorized to sign the same and that the said financial statements be submitted to the auditors for their report thereon.

    RESOLVED FURTHER THAT any of the Members of the Body be and are hereby authorized to do all such acts, deeds, things including signing and filing the required forms with the Registrar of Societies to give effect to the above resolution.”

    The Board needs to take note of the Auditor’s report and discuss on the qualifications made by auditors, if any, and address them accordingly.

    In this regard, the following resolution is proposed for approval:

4. PRESENTATION AND APPROVAL OF THE AUDITOR’S REPORT FOR THE YEAR 2016-2017.

Draft Resolution
“RESOLVED THAT the draft auditor’s report for the financial year ended March 31, 2017 issued by auditors

of the Body, as placed before the Board be and is hereby noted and taken on record.”

The Chairperson tabled before the members the following list of managing committee members:

5. TAKING NOTE AND APPROVAL OF LIST OF MANAGING COMMITTEE MEMBERS.

Sl. No.

Name

Age

Designation

1.

   

2.

   

3.

   

4.

   

5.

   

6.

   

7.

   

“RESOLVED THAT the list of managing committee members as at March 31, 2018 as mentioned in the above table be and is hereby considered, approved and adopted”

The members need to discuss and review the general operations of business and the same can be reviewed based on the performance of the Body in the previous quarter. Accordingly, future business operations can be discussed.

7. CHANGE IN AUTHORISED SIGNATORIES TO SOCIETY SAVINGS ACCOUNT WITH HDFC BANK:

The members need to take note of change in authorised signatories of Society Savings account. In this regard, the following resolution is proposed for approval:

6. TO REVIEW BUSINESS OPERATIONS OF THE SOCIETY AND TAKING NOTE OF FUTURE OPERATIONS / PROSPECTS

8. APPOINTMENT OF MNRS & ASSOCIATES AS COMPLIANCE TEAM

9.

Draft Resolution

“RESOLVED THAT with respect to the institutional Savings Account bearing no. 17481450000020 held in the name of “HIMSS Asia Pacific India Society” with HDFC Bank, Wilson Garden, the following members be and are hereby authorised to act the authorised signatories to the said savings account:

  1. Mrs. Annie Mathew, President of the Society

  2. Dr. Nitiraj Gandhi, Joint Secretary of the Society

  3. Mr. Niranjan Ramakrishnan, Secretary of the Society

RESOLVED FURTHER THAT the authorised signatories be and hereby authorized to do all such acts, deeds, matters and things as may be required, including signing and submitting necessary documents with the Bank.

RESOLVED FURTHER THAT the banker be and is hereby informed and is hereby authorized to honor all cheques made and signed on behalf of HIMSS Asia Pacific India Society signed individually or severally by Mrs. Annie Mathew, Vice President and / or Dr. Nithiraj Gandhi, Joint Secretary and / or Mr. Niranjan Ramakrishnan, Secretary, to act upon instruction so given related to the said account.”

It is hereby proposed to take note of the appointment of MNRS & Associates, Company Secretaries, as the compliance team

SHIFTING OF REGISTERED OFFICE OF THE SOCIETY WITHIN LOCAL LIMITS:

The members need to provide their consent to shift the registered office of the Society from existing 26C, Electronic City, Hosur Road, Bangalore -560100 to B. S. No. 35, K. No. 178, 3rd Main, 12th Cross, Near Vinayaka Temple, Hoysalanagar, Rammurthy Nagar, Bangalore - 560016, with Immediate effect.

10. TO CONSIDER ANY OTHER MATTERS WITH THE PERMISSION OF THE CHAIR

This agenda item is to take any urgent matter, which needs to be considered by the Board and if required, to approve the same and pass the appropriate resolutions.

11. VOTE OF THANKS

After all the agenda items have been considered and approved with the passing of appropriate resolutions, this is to give vote of thanks to Chair and all the members and to conclude the meeting.

For HIMSS Asia Pacific India Society

_____________________________

Nitiraj Gandhi
Joint Secretary
Columbia Asia Hospitals Pvt Ltd Management Office India, The Icon, 2nd Floor, #8, 80 Feet Road, HAL III Stage, Indiranagar, Bangalore- 560075

Place: Bangalore
Date: December 15, 2017