NOTICE OF THE ANNUAL GENERAL BODY MEETING

Sub: Notice of the 8th Annual General Body Meeting of the Members to be held on January 12th, 2019.

Notice is hereby given for the 8th Annual General Body Meeting of the Members of HIMSS Asia Pacific India Society to be held at 11:00 A.M. on Saturday, January 12, 2019 at Dialogues Café, Koramangala, Bangalore, to consider there at the business as per the following agenda.

You are requested to make it convenient to attend the meeting.

A copy of the agenda of the business which are to be transacted at the said meeting is enclosed for your reference and information.

Thank You

For HIMSS Asia Pacific India Society

_______________________________

Nitiraj Gandhi
Joint Secretary
 

ANNEXURE I:

AGENDA FOR THE ANNUAL GENERAL BODY MEETING

AGENDA OF THE 8TH ANNUAL GENERAL MEETING OF THE MEMBERS OF HIMSS ASIA PACIFIC INDIA SOCIETY TO BE HELD AT 11:00 A.M. ON SATURDAY, JANUARY 12, 2019 AT DIALOGUES CAFÉ, KORAMANGALA, BANGALORE

1. Welcome by the Chairperson.

2. Presentation and approval of the Audited Annual Accounts of the year 2017-2018

3. Presentation and approval of the Auditor’s report for the financial year 2017-2018.

4. Taking Note and approval of list of managing committee members.

5. Taking note of Future Prospects

6. Declaration of new board members

7. Discussion on the webinars and annual event to be conducted in the calendar year 2019

8. Any other matter raised in accordance with the bye-laws with the permission of the Chair.

9. Vote of Thanks

For HIMSS Asia Pacific India Society

_____________________________

Nitiraj Gandhi
Joint Secretary
 

Place: Bangalore
Date: December 19, 2018

ANNEXURE II: NOTES TO AGENDA ITEMS

1. WELCOME BY THE CHAIRPERSON

        The Chairperson welcomed the members to the Annual General Body Meeting of the Society.

2. NOTICE CONVENING THE ANNUAL GENERAL BODY MEETING With the consent of the members, the Chairperson read the Notice sent to the members calling Annual General Body Meeting of the Society along with the Auditors’ Report.

3. PRESENTATION AND APPROVAL OF THE AUDITED ANNUAL ACCOUNTS FOR THE FY 2017-2018

        The Board is required to consider and approve the draft financial statements of the Body for the Financial Year ended March 31, 2018 before they are signed by the members on behalf of the  Body. Thereafter, the same has to be submitted to the Statutory Auditors of the Society for their Independent Report there on.

DRAFT RESOLUTION:

“RESOLVED THAT the draft annual financial statements which includes balance sheet as at March 31, 2018, cash flow statement, if any and the statement of profit & loss for the financial year ended March 31, 2018 together with the schedules and notes appended thereto, be and are hereby approved and any two Members of the Society, be and are hereby authorized to sign the same and that the said financial statements be submitted to the auditors for their report thereon.

RESOLVED FURTHER THAT any of the Members of the Body be and are hereby authorized to do all such acts, deeds, things including signing and filing the required forms with the Registrar of Societies to give effect to the above resolution.”

The Board needs to take note of the Auditor’s report and discuss on the qualifications made by auditors, if any, and address them accordingly.

In this regard, the following resolution is proposed for approval:

4. PRESENTATION AND APPROVAL OF THE AUDITOR’S REPORT FOR THE YEAR 2017-2018.

Draft Resolution
“RESOLVED THAT the draft auditor’s report for the financial year ended March 31, 2017 issued by auditors

of the Body, as placed before the Board be and is hereby noted and taken on record.”

The Chairperson tabled before the members the following list of managing committee members:

5. TAKING NOTE AND APPROVAL OF LIST OF MANAGING COMMITTEE MEMBERS.

“RESOLVED THAT the list of managing committee members as at March 31, 2019 as mentioned in the above table be and is hereby considered, approved and adopted”

The members need to discuss and review the general operations of business and the same can be reviewed based on the performance of the Body in the previous quarter. Accordingly, future business operations can be discussed.

6. TO REVIEW BUSINESS OPERATIONS OF THE SOCIETY AND TAKING NOTE OF FUTURE OPERATIONS / PROSPECTS

Draft Resolution

7. TO CONSIDER ANY OTHER MATTERS WITH THE PERMISSION OF THE CHAIR

This agenda item is to take any urgent matter, which needs to be considered by the Board and if required, to approve the same and pass the appropriate resolutions.

8. VOTE OF THANKS

After all the agenda items have been considered and approved with the passing of appropriate resolutions, this is to give vote of thanks to Chair and all the members and to conclude the meeting.

For HIMSS Asia Pacific India Society

_____________________________

Nitiraj Gandhi
Joint Secretary

Place: Bangalore
Date: December 19, 2018